# Add Expenses

<span style="font-size:14pt;">Adding Expenses (Employee, Customer, or Supplier)</span>
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XPOS allows you to record expenses related to **employees**, **customers**, or **suppliers**. These expenses help track costs accurately and improve financial reporting.

<span style="font-size:14pt;">How to Manage Expenses</span>
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This section explains how to view existing expenses and add new expense entries.

<span style="font-size:14pt;">Steps to View Existing Expenses</span>
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### Step 1: Open Accounting

- Go to the **Dashboard**
- Click **Expenses** from the sidebar menu

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/Expenses%20.png)

### Step 2: Open Expenses

- Click **Expenses** to open the expense management page

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/expenses%20management%20.png)

Steps to Add a New Expense
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### Step 3: Open Add Expense Form

- Scroll to the bottom of the screen
- Click **Add Expense**

**![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/add%20new%20expenses%20.png)**

### Step 4: Understand the Expense Cards

Each expense card shows:

- **Expense category**
- **Business Location**
- **Expense note**
- **Sub Category**
- **Date created**
- **Reference Number**
- **Expense for**
- **Expense For Contract**
- **Total Amount**
- Attach Document**
- **Applicable tax**

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/expenses%20card%201.png)


### Step 5: Select Expense Category

- Use the **Select Category** dropdown
- Choose the appropriate category for the expense

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/Expenses%20Category.png)

### Step 6: Choose Payment Method

- Open the **Payment Method** dropdown
- Select how the expense was paid

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/Payment%20Method.png)

### Step 7: Enter Expense Amount

- Fill in the **Amount** field

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/Expenses%20amount.png)

### Step 8: Add Optional Details

- Enter a **description or note** (optional)

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Expenses/additional%20note.png)

### Step 9: Save the Expense

- Click **Save**

### Step 10: Confirm Expense Creation

- The new expense will appear in the expense list