# Purchase Order

<span style="font-size:14pt;">Purchase Order</span>
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### Step 1: Understand Purchase Order

1. A purchase order is a document issued by the buyer to the supplier to request goods.
2. It includes:
    
    
    - Buyer and invoicing details
    - Delivery information
    - Product details and quantities
    - Pricing, taxes, and discounts
    - Payment terms and details
    - Shipping charges (if applicable)
    - Additional notes
3. The supplier creates a sales order or invoice based on the purchase order.
4. Purchase orders can have the following statuses:
    
    
    - **Ordered**
    - **Partial**
    - **Completed**


### Step 2: Enable Purchase Order

1. Go to **Settings**.
2. Select **Business Settings**.
3. Open the **Purchase** tab.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/enable%20purchase%20order%20.png)

1. Enable **Purchase Order**.
2. Click **Save**.

### ![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/Enable%20purchase%20order%20(2).png)

### Step 3: Create a Purchase Order

1. Go to **Purchase →List Purchase → Purchase Order**.
2. Click **Add Purchase Order**.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/Creating%20Purchase%20Order%20.png)

 3.Enter all required details.

 4.Click **Save**.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/Purchase%20Order%20Details.png)

 5.**Note**: Stock is **not updated** when a purchase order is created.

 6.You can print the purchase order and send it to the supplier.

### Step 4: Convert Purchase Order to Purchase

1. After receiving goods, the supplier issues a sales order or invoice.
2. Go to **Purchase → Add Purchase**.
3. Select the supplier.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/Convert%20Purchase%20Order%20to%20Purchase.png)

 4.Choose the relevant purchase order from the **Purchase Order** dropdown.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Order/Purchase%20Order%20Dropdown%20.png)

 5.The system will automatically load products, prices, taxes, and discounts.

 6.Adjust quantities if needed.

 7. Click **Save**.

 8. The purchase order status will update automatically.