# Purchase Requisition

Purchase Requisition
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### Step 1: Understand Purchase Requisition

1. A Purchase Requisition (PR) is a document created by an employee to request the purchase of products when stock levels are low.
2. While creating a purchase requisition, only products with quantities **below the alert level** will be displayed.
3. Note: At least one purchase entry must exist for a product to appear in the Purchase Requisition list.

### ![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/Purchase%20Requisition%20.png)

### Step 2: Enable Purchase Requisition

1. Go to **Settings**.
2. Select **Business Settings**.
3. Open the **Purchase** section.
4. Enable the **Purchase Requisition** checkbox.
5. Save the settings.
6. The **Purchase Requisition** tab will appear in the sidebar.

### ![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/enable%20purchase%20requisition%20.png)

### Step 3: Create a Purchase Requisition

1. Click the **Purchase Requisition** tab.
2. Click **Add**.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/add%20purchase%20requisition.png)

 3. Enter the required details.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/Enter%20Purchase%20Requisition%20Details.png)

 4. Save the purchase requisition.

### Step 4: Convert Purchase Requisition to Purchase Order

1. After the purchase requisition is created, it can be converted into a purchase order.
2. Go to **Purchase → Purchase Order → Add**.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/Convert%20Purchase%20Requisition%20to%20Purchase%20Order.png)

 3. Select the supplier.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/Purchase%20Requisition%20Supplier%20.png)

 4. The related **Purchase Requisition ID** will appear.

![](https://billing.admin.defy.com.fj/media/eljin-kumar/XPOS/Purchase%20Requisition/Purchase%20Requisition%20ID.png)

 5. Select the required PR ID to load the requisition details.

### Step 5: Partial Purchase Handling

1. If the ordered quantity is reduced while converting the requisition into a purchase order:
    
    
    - The requisition status will automatically change from **Ordered** to **Partial**.