# Reports Reports Overview ----------------------------------------------------- Reports give you a complete overview of your business performance. They help you analyze sales, purchases, stock, expenses, and other important business data. ### How to View Reports 1. Go to **Reports** 2. Select the report you want to view[![Reports](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/VnBP8SkwuVm887Nb-screenshot-2026-01-29-173729.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/VnBP8SkwuVm887Nb-screenshot-2026-01-29-173729.png) Many reports include filters that allow you to narrow down data and analyze your business more effectively. 1. Purchase & Sale Report ------------------------------------------------------------------ This report provides a summary of purchases and sales, including: - Total purchases and sales - Purchases and sales including tax - Outstanding purchase dues - Total sales and purchase - Sales and Purchase including tax - Outstanding sales and purchase dues [![Sales And Purchase Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/tRQhTdATRliSiuGq-screenshot-2026-01-29-174015.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/tRQhTdATRliSiuGq-screenshot-2026-01-29-174015.png) 2. Tax Reports --------------------------------------------------- Tax reports show: - **Input Tax** (tax paid on purchases) - **Output Tax** (tax collected on sales) [![Tax Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/uTm2KL1wXrU2kjrM-screenshot-2026-01-29-174241.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/uTm2KL1wXrU2kjrM-screenshot-2026-01-29-174241.png) These reports help with tax tracking and compliance. 3. Contacts Report (Customers & Suppliers) ----------------------------------------------------------------------------------- This report displays purchase and sales details for all customers and suppliers, along with outstanding balances. - A **positive due amount** means payment is expected from the contact - A **negative due amount** means payment is owed to the contact [![Customers and Suppliers Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/mFtXebTFTdubQEdt-screenshot-2026-02-03-093248.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/mFtXebTFTdubQEdt-screenshot-2026-02-03-093248.png) 4. Stock Report ---------------------------------------------------- The stock report provides details of current inventory, including: - Available stock quantity - Total quantity sold for each product [![Stock Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/mCmsjGuS5pvvsxxR-screenshot-2026-01-29-174608.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/mCmsjGuS5pvvsxxR-screenshot-2026-01-29-174608.png) ### 5. Variable Products - Click the **green plus (+)** button next to the SKU to view stock details for each product variation Stock Value by Purchase and Sales Price ---------------------------------------------------------------------------- Within the stock report, you can also view: - Current stock value based on **purchase price** - Current stock value based on **selling price** 6. Product Stock History (Date-wise) ------------------------------------------------------------------------- To track stock movement over time: - Use the **Product Stock History** link in the stock report - View stock changes based on selected dates Trending Products Report ------------------------------------------------------------- This report helps identify high-demand products. You can apply filters such as: - Business location - Product category and sub-category - Brand and unit - Date range - Number of products (Top 5, Top 10, or any custom number) 7. Expense Report ------------------------------------------------------ The expense report helps analyze: - Expenses by business location - Expenses by category [![Expenses Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/qzW75guiejehZ8It-screenshot-2026-01-30-120249.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/qzW75guiejehZ8It-screenshot-2026-01-30-120249.png) 8. Register Report ------------------------------------------------------- This report shows details of all registers. You can filter registers by: - User - Status (Open or Closed) [![Register Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/K1qVTSE29qgwbzR0-screenshot-2026-02-03-094858.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/K1qVTSE29qgwbzR0-screenshot-2026-02-03-094858.png) 9. Sales Representative Report ------------------------------------------------------------------- This report displays: - Sales data - Expense data for sales representatives Filters available: - User - Business location - Date range [![Sales Representative Report](https://learn.defy.com.fj/uploads/images/gallery/2026-02/scaled-1680-/Qq5xzZiPgJElzBGM-screenshot-2026-02-03-095045.png)](https://learn.defy.com.fj/uploads/images/gallery/2026-02/Qq5xzZiPgJElzBGM-screenshot-2026-02-03-095045.png) Grouping Invoices in Product Sell Report ----------------------------------------------------------------------------- Invoices can be grouped for easier analysis. ### How to View Grouped Invoices 1. Go to **Reports > Product Sell Report** 2. Click the **Grouped** tab ### Grouping Criteria Invoices are grouped by: - Date - Product name **Example:** All sales of a specific product on the same day appear in one row. Sales of the same product on different dates appear in separate rows.