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How to Process a Sales Return Sales returns can be handled in two different ways, depending on your requirement. Method 1: Modify the Original Sale (Recommended) This method is quick and best suited for simple returns. Steps: Open Invoice → List Sell Return....

Assigning a Delivery Person to a Shipment While entering shipment details during a sale, you can select or assign a delivery person. This helps track who is responsible for delivering the order. Printing a Delivery Note (Delivery Receipt) Follow the steps be...

Where can you find discount Click on Invoice and press Discount and click **Add. How to Add / Edit Discount Use this section to create or update discount rules in the system. Discount Fields Description Basic Discount Information Name Enter a unique name...

Subscriptions – Step-by-Step Guide Step 1: Enable the Subscriptions Feature Go to Setting → Business Setting → Modules. Check the option Enable Subscriptions. Click Upload Setting. Step 2: Create a Subscription from POS or Sales Screen Go to Invoice and op...

Sales Order Overview A Sales Order is a formal document issued by the seller to the buyer in response to a Purchase Order. It confirms the details of the transaction before goods are delivered. A sales order typically includes: Buyer billing information Deliv...

What Is Stock Transfer? Stock Transfer is the process of moving products from one location to another (for example, from a warehouse to a store). When a stock transfer is completed: Stock quantity decreases at the source location (From) Stock quantity increas...

How to Create a Stock Adjustment Follow these steps to record a stock adjustment: Step 1: Open Stock Adjustment Go to Add Stock Adjustment in the system. Step 2: Select Location and Date Choose the Business Location where the stock adjustment applies. Sele...

Adding Expenses (Employee, Customer, or Supplier) XPOS allows you to record expenses related to employees, customers, or suppliers. These expenses help track costs accurately and improve financial reporting. How to Manage Expenses This section explains how to ...

How to Manage Expense Categories Expense categories help you organize and track different types of expenses efficiently. Steps to View and Manage Expense Categories Step 1: Open Accounting Go to the Dashboard Click Expense Category from the sidebar menu Ste...

Reports Overview Reports give you a complete overview of your business performance. They help you analyze sales, purchases, stock, expenses, and other important business data. How to View Reports Go to Reports Select the report you want to view Many reports ...

How to Search in Settings The Settings section contains many options, which can sometimes feel overwhelming. To make things easier, XPOS provides a built-in search feature that helps you quickly find any setting. Steps to Search for a Setting Go to Settings L...

Selling Price Groups in XPOS (Sell products at different prices such as retail, wholesale, or location-based pricing) What Are Selling Price Groups? Selling Price Groups allow you to sell the same product at different prices based on: Customer type (Retail / ...

Tax Rates & Tax Groups – User Guide 1. Adding a Tax Rate Tax rates are used to calculate tax on sales and purchases. Steps to Add a New Tax: Go to Settings → Tax Rates. Click Add. Enter a descriptive name (example: VAT @ 5%). Enter the Tax Rate (%). Save the ...

Printing Product Labels in XPOS XPOS includes a built-in feature that allows you to print customized product labels with barcodes and product details. 1. How to Open the Print Labels Screen You can access the Print Labels screen in multiple ways: 1.1: From Pro...

Importing Sales in XPOS The Import Sale feature allows you to add multiple sales records at once using an Excel file, saving time and manual effort. 1. Steps to Import Sales Step 1: Open Import Sale Page Go to Sales → Import Sale. Step 2: Download the Templ...

Import Opening Stock Import Opening Stock allows you to upload the initial stock quantities for multiple products at once using a file, instead of entering them individually. Importing Opening Stock Follow the steps below to import opening stock: Go to Produc...