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Email Notification Settings – Microsoft 365 & Google Workspace

1. Email Setup in Business Settings

Emails to customers, suppliers, and users can be sent through XPOS for purposes like:

  • Sale/Purchase Email Notifications
  • Recurring Invoice Notifications

1.1 Steps for Setting Mail Details

  1. Go to: Settings > Business Settings > Email Settings
  2. Add the required email details: 
    MAIL_DRIVER=smtp
MAIL_HOST=
MAIL_PORT=
MAIL_USERNAME=
MAIL_PASSWORD=
MAIL_ENCRYPTION=

1.2 Microsoft 365 SMTP Settings

Use these settings for Microsoft 365 / Office 365 accounts:

MAIL_DRIVER=smtp
MAIL_HOST=smtp.office365.com
MAIL_PORT=587
MAIL_USERNAME=your-email@domain.com
MAIL_PASSWORD=your-email-password or App Password
MAIL_ENCRYPTION=TLS
  • Ensure SMTP AUTH is enabled for the mailbox in Microsoft 365.
  • If Multi-Factor Authentication (MFA) is enabled, use an App Password.

1.3 Google Workspace / Gmail SMTP Settings

Use these settings for Google Workspace or Gmail accounts:

MAIL_DRIVER=smtp
MAIL_HOST=smtp.gmail.com
MAIL_PORT=587
MAIL_USERNAME=your-email@domain.com
MAIL_PASSWORD=your-email-password or App Password
MAIL_ENCRYPTION=TLS
  • Enable “Less secure apps” or use an App Password if 2FA is enabled.
  • Port 587 is recommended for TLS. Use port 465 for SSL if needed.

1.4 Testing Configuration

After entering the details, click the Test Email button to check the configuration. Fix any errors as needed.

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