Documentation

XPOS is a cloud-based software. Follow the steps below to set up and start using the application....

We are available Monday to Friday: 8:00 AM – 5:00 PM and Saturday: 8:00 AM – 1:00 PM. Main Contac...

Registration Steps Navigate to Click “New to XPOS? Create an Account” located beneath the login ...

Login Procedure Visit the XPOS application at (Provide url) Provide your registered email addres...

Step-by-Step to Adding Products 1. Go to Add Product Navigate to: Products → Add Products. 2....

Importing Products – Step-by-Step Guide Step 1: Open Import Page Go to Products in the menu. Cli...

Adding Units Step 1: Access Units Go to Products → Units. Step 2: Add a Basic Unit Enter the...

Creating Product Variations Step 1: Access Variations Go to Products → Variations. Variations ar...

Adding Category & Sub-Category Step 1: Go to Categories Navigate to Products → Categories → Add...

Correcting Product Stock Mismatch / Incorrect Stock. Common Errors: Mismatch between sold and p...

Adding a Purchase Step 1: Go to Add Purchase Navigate to Purchases → Add Purchases. Step 2: S...

Viewing Processed Purchase Returns To view all processed purchase returns, follow the steps below...

Purchase Order Step 1: Understand Purchase Order A purchase order is a document issued by the b...

Purchase Requisition Step 1: Understand Purchase Requisition A Purchase Requisition (PR) is a do...

Step 1: Understand Purchase Invoice A purchase invoice is automatically created for every purcha...

Step 1: Open the POS Screen Click on POS Step 2: Select a customer By default, Walk-In Custo...

How to Process a Sales Return Sales returns can be handled in two different ways, depending on yo...

Assigning a Delivery Person to a Shipment While entering shipment details during a sale, you can...

Where can you find discount Click on Invoice and press Discount and click **Add. How to Add / ...

Subscriptions – Step-by-Step Guide Step 1: Enable the Subscriptions Feature Go to Setting → Busi...

Sales Order Overview A Sales Order is a formal document issued by the seller to the buyer in resp...

What Is Stock Transfer? Stock Transfer is the process of moving products from one location to ano...

How to Create a Stock Adjustment Follow these steps to record a stock adjustment: Step 1: Open St...

Adding Expenses (Employee, Customer, or Supplier) XPOS allows you to record expenses related to e...

How to Manage Expense Categories Expense categories help you organize and track different types o...

Reports Overview Reports give you a complete overview of your business performance. They help you...

How to Search in Settings The Settings section contains many options, which can sometimes feel ov...

Selling Price Groups in XPOS (Sell products at different prices such as retail, wholesale, or loc...

Tax Rates & Tax Groups – User Guide 1. Adding a Tax Rate Tax rates are used to calculate tax on s...

Printing Product Labels in XPOS XPOS includes a built-in feature that allows you to print customi...

Importing Sales in XPOS The Import Sale feature allows you to add multiple sales records at once ...

Import Opening Stock Import Opening Stock allows you to upload the initial stock quantities for m...

Adding a Delivery Person to a Shipment You can assign a delivery person while creating a sale th...

FRCS TaxCore VMS Setup Guide 1. Overview FRCS TaxCore is the digital tax reporting platform use...

Barcode Scanner The POS supports a standard barcode scanner. Can be attached via USB or wir...

1. Email Setup in Business Settings Emails to customers, suppliers, and users can be sent throug...

XPOS allows a single invoice (Sale & Purchase) to be paid using more than one payment method. Thi...

1. Normal Sale Invoices (linked to Advance/Proforma invoices) The POS allows the operator to e...

Overview XPOS allows operators to search and retrieve invoices efficiently. You can search using...

XPOS provides both software and hardware solutions. To comply with FRCS requirements for accredit...

1. How to Add or Change Shortcuts Open XPOS and go to Settings → System Settings → POS Section...

The POS system supports generation of daily reports upon user request. Features Number of fis...

The XPOS system implements invoice cancellation in accordance with fiscal requirements by issuing...